Annual Conference 2025 - Vancouver, Canada
Event

Annual Conference 2025 - Vancouver, Canada

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Details

Event Date

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Location

Vancouver, Canada 

  • Are you thinking about travelling overseas this year?
  • Would you like to earn CPD points while seeing some amazing sights?
  • Interested in learning key issues facing the profession while immersed in a unique tourism destination?
Who should attend

Open to all AMA members, non-members, doctors in training, associated medical professionals including nursing staff and practice management.

Cost
Land package cost

  • $5,985* land package price per person - twin share

  • $7,615* land package price per person - single

Contact Orbit World Travel for a selection of airfare choices. 
Note: these costs exclude airfares, registration fees, travel insurance, pre and post conference arrangements, any optional additions and any incidental items not listed. 

Registration fees

Registration fees for the 2025 AMA Queensland Annual Conference are shown below and early-bird rates are available until 3 February 2025. 

Category Early Bird Price
(available until 3 February 2024)		 Regular Price
Doctor – AMA member $845 $1,025
Doctor – non-AMA member $1,750 $1,995
Doctor in training $360 $420
Associate conference participant^ $515 $580
Non-conference participant† $250 $335
Child $130 $150
AMA member registration only (no land package) $1,845  

Registration only information 
 
Includes: 

  • Four half-day conference sessions, including morning tea
  • One lunch Monday
  • Registration only surcharge to help cover venue hire, AV, event management costs

Does not include: 

  • Farewell dinner with entertainment, food and beverages
  • Optional half day tours (additional cost)
  • Travel costs: accommodation, flights, transfers

^    Associate conference participant includes: practice managers, registered nurses, industry professionals, other professionals.
†    Non-conference participant includes: life partners, family members, friends who do not fit within other registration categories.

Contact

Conference registration:

Please email your conference registration form to our AMA Queensland events team for processing:

Travel arrangements:

Contact Orbit World Travel for all queries and bookings for flights, accommodation, tours and land packages: 

Vancouver, Canada

AMA Queensland Annual Conference 2025

Vancouver, Canada

  • Are you thinking about travelling overseas this year?
  • Would you like to earn CPD points while seeing some amazing sights?
  • Interested in learning key issues facing the profession while immersed in a unique tourism destination?

Our CPD-accredited AMA Queensland International Annual Conference has a long and proud history of bringing doctors together to discuss key issues facing the profession while immersed in unique tourism destinations. We are thrilled to hold our 2025 international event in Vancouver, Canada, with support from our corporate partner Orbit World Travel.

Vancouver is a bustling seaport on the west coast of Canada, located in the magnificent state of British Columbia. Known for its incredible scenery, diverse culture, abundance of nature and extensive activities, Vancouver is loved by tourists and locals alike.

The climate in September is mild, offering a minimum of around 12°C and a maximum of around 19°C, making it a perfect time to visit this beautiful city.

Vancouver is on the doorstep of several National Parks, including the famed Stanley Park, Vancouver’s first, largest and most beloved urban park. Stanley Park is a 1,000-acre magnificent green oasis in the midst of the urban landscape offering cultural landmarks, beautiful beaches, wildlife, places to dine and many activities for all ages, as well as a popular area for sporting events, weddings and film production. Its natural west coast atmosphere offering a backdrop of majestic cedar, hemlock and fir trees embraces visitors and transports them to an environment rich in tranquility.

Vancouver is a gateway to the famous Canadian Rockies. Formed over 70 million years ago after the collision of tectonic plates, this natural occurrence helped create one of the most picturesque and impressive mountain ranges in the world. Jagged peaks and glacier-fed lakes, home to grizzly bears, elks, deer, caribou and many more. This World Heritage listed site is a wonderland all year round!

Join our program of speakers

  • If you have a session suggestion for the program or soapbox topic you would like to put forward to the planning committee please send it to events@amaq.com.au, including: your topic/session name
  • 2-4 dot points on what we may learn from it. 

Session suggestions are subject to approval of the planning committee. Deadline for submissions is 5pm Monday 14 April. 

Annual Conference 2025 - Vancouver, Canada

Download event brochure

Annual Conference 2025 - Vancouver, Canada

Download registration form

Sponsor

Orbit World Travel

Visit Orbit World Travel
Phone:  1300 262 885
amaq@orbittravel.au 
PO Box 4943, GCMC QLD 9726

 

Land package

$5,985* LAND PACKAGE PRICE PER PERSON - TWIN SHARE
$7,615* LAND PACKAGE PRICE PER PERSON - SINGLE

Contact Orbit World Travel for a selection of airfare choices. 

Note: these costs exclude airfares, registration fees, travel insurance, pre and post conference arrangements, any optional additions and any incidental items not listed. 

The delegate package includes**:

  • Six nights’ accommodation (twin share) city view room at Fairmont Waterfront
  • Accommodation Municipal Tax 13.5%, Federal GST 5%, Tourism Fee 1.26% and applicable government charges
  • Daily breakfast including gratuities and tax
  • Hotel baggage handling – one piece per person on arrival and departure (porterage)
  • Four half-day conference sessions, including morning tea
  • One conference lunch (delegates and their registered family members)
  • Welcome function including entertainment, food and beverages
  • Half-day tour - Vancouver orientation
  • Full-day tour – Victoria Tour, including Floatplane one way and ferry one way, Butchart Gardens and lunch 
  • Farewell dinner including entertainment, food and beverages
  • Airport transfers – return group transfers day one and day seven between airport and hotel

*  Due to varied delegate departure points, airfares are not included. They can be added in and personalised to your requirements by Orbit World Travel. 
**  Subject to change. 

Sunday 21 September 

  • Group transfers to the conference hotel are available from the airport
  • Pre-conference tour group arrives at hotel
  • 7pm – 9pm Welcome Function: Enjoy a special introduction to Vancouver at our welcome function at the hotel

Monday 22 September

  • Breakfast included in package at the hotel
  • 8.15am – 1pm Conference sessions
  • 1pm – 2pm Lunch included
  • 2pm - 5.30pm Experience the unique history and unfolding beauty as you drive through the modern streets of Vancouver. You’ll see Gastown, Chinatown, Granville Island and Stanley Park.

Tuesday 23 September

  • Breakfast included in package at the hotel
  • 8.30am – 1pm Conference sessions
  • 1pm – 2pm Lunch - own arrangements

Afternoon Optional tour: Capilano Suspension Bridge or Walking Tour – Rain Forest Photography (camera and phone)

  • Evening at leisure

Wednesday 24 September 

  • Breakfast included in package at the hotel
  • Day trip to magnificent Victoria - a day to remember!
  • Evening at leisure

Thursday 25 September 

  • Breakfast included in package at the hotel 
  • 8.30am – 1pm Conference sessions
  • 1pm – 2pm Lunch - own arrangements

Afternoon Optional tour: Grouse Mountain including gondola and lumberjack show

  • Evening at leisure

Friday 26 September 

  • Breakfast included in package at the hotel 
  • 8.30am – 1pm Conference sessions
  • 1pm – 2pm Lunch - own arrangements

Afternoon Optional tour: Vancouver kayaking or zodiac adventure

  • Conference farewell evening

Saturday 27 September 

  • Breakfast included in package at the hotel
  • Group transfers available from conference hotel to the airport
  • Post-conference tour group departs hotel

*Itinerary subject to final confirmation and changes.

OPTION 1:

Cruising Alaska
Pre conference - 10 - 17 September

Regent Seven Seas Cruises (RSSC) – Luxury all-inclusive cruise line

  • WED 10 September Seward, Alaska. Depart 5pm
  • THUR 11 September Cruising Hubbard Glacier
  • FRI 12 September Sitka, Alaska. 8am - 5pm
  • SAT 13 September Skagway, Alaska. 10am - 9pm
  • SUN 14 September Juneau, Alaska. 7am - 3pm
  • MON 15 September Ketchikan, Alaska. 9am - 6pm
  • TUES 16 September Cruising the inside passage
  • WED 17 September Vancouver, British Columbia. 7am

Verandah suite from $10,750 per person twin share
Concierge suite from $12,840 per person twin share
** Bonus one-night pre-cruise and anchorage to steward transfer included free on concierge and above cabins.
Single cabins: Special offer from only 25 per cent surcharge

BONUS
up to US$1,200 onboard spending based on double occupancy cabin
OPTION 2:

Luxury Wilderness Retreat 
Pre conference - 18 - 21 September

Clayoquot Wilderness Lodge

Vancouver Island’s celebrated luxury outpost Clayoquot Wilderness Lodge skirts the  banks of its namesake ocean inlet, Clayoquot Sound, and offers an escape to the still, tranquil beauty of Canada’s remote wilderness. Set among magnificent conifer
forests, the lodge offers guests an unforgettable experience of the landscape and wildlife. Twenty-five canvas tents designed with contemporary interiors complement period and local artisan-designed pieces to offer a decadent retreat. Adventure-filled days are bolstered by local produce-driven, sustainable dining, fine wines and the chance to unwind in generously appointed campaign-style guest tents.

Rainforest ensuited tent three nights – all-inclusive CAD$5,550 per person twin share, plus CAD$780 per person each way for seaplane transfer.

BONUS
CAD$500 per couple towards heli-tours.
OPTION 3:

Rocky Mountains Explorer
Post conference - 27 September- 5 October

AMA Queensland dedicated group
Nine-day coach tour includes staying at the famous Fairmont resorts in the Rockies!

SAT 27 September - DAY 1: Vancouver, Whistler
This morning we will meet our guide at the hotel for our Canadian Rockies  tour and travel via the Sea To Sky Highway, Shannon Falls and the lumber town of Squamish to Whistler Village resort. The resort is an internationally acclaimed ski station that is equally popular in the summer months. Overnight in Whistler is a lively, year-round destination resort. The Village Square, located at the base of Whistler and Blackcomb Mountains, is a carefully constructed pedestrian village.

SUN 28 September - DAY 2: Whistler - Sun Peaks 
This morning we have the opportunity to visit Whistler’s Farmer’s Market before setting off on a breathtaking route through the wilderness mapped by the gold-seekers. Passing the supply centre for the Cariboo Gold Rush of 1860 of Lillooet and the cowboy country ranch land of Kamloops and Cache Creek, our route clings to the steep canyon walls of the Fraser River.
We are welcomed by breathtaking unspoiled views at Sun Peaks Resort, an area comprising five mountains and accessible through a picturesque valley.

MON 29 September - DAY 3: Sun Peaks - Jasper 
Today we travel north to Clearwater and experience the stunning vistas of high  mountains, deep canyons, volcanic cones, brooding old-growth forests, thundering waterfalls and raging white-water rivers of Wells Gray Park. After the visit of the park, we depart for Mount Robson Park with a photo stop on the snowy peaks of the highest mountain in the Canadian Rockies. The Yellowhead Parkway leads us to Jasper in the evening.
The town of Jasper is set in Jasper National Park, among spectacular mountain peaks, centuries-old glacial ice, flower-carpeted meadows and mirror-like lakes.

TUE 30 September DAY 4: Jasper
Depart on a full-day sightseeing tour of Jasper National Park, a sweeping expanse of scenic beauty. Sightseeing will include a walk at Maligne Canyon, and visits to Patricia Lake and Pyramid Lake. In the afternoon we will reach Maligne Lake, the largest lake in the Canadian Rockies and one of the most photographed scenes in Canada. We return to Jasper in the late afternoon.

WED 1 October - DAY 5: Jasper - Lake Louise 
The journey today promises to be a highlight of our program. We travel south along the Icefield Parkway to experience a wealth of breathtaking scenery. Crystal blue-green lakes, fresh mountain streams, deep forests and snow-capped mountain peaks are the
order of the day. Upon arrival at the Columbia Icefield, we will drive out onto the Athabasca Glacier, at an altitude of 2,700 meters, in an all-terrain Ice Explorer, a massive vehicle specially designed for glacier travel. The Snocoach will travel to a place where we can stop and take photos, walk on the ice and fill our water bottles with fresh glacial water (1.5-hour tour without skywalk). The Athabasca Glacier is one of the six principal glaciers fed by the Columbia Icefields. This once-in-a-lifetime experience is a must! We continue
on our journey to Lake Louise.

THU 2 October - DAY 6: Lake Louise 
Today we enjoy the beauty of the scenery at Lake Louise. With the Victoria Glacier in the background, this emerald-coloured lake leaves a lingering impression. At 60C, the water is too cold for swimming, but you can opt to go canoeing, take a hike up to the Plain of Six Glaciers teahouse (6.5km) or admire the beauty from inside the Fairmont Chateau Lake Louise hotel enjoying a high tea.
The red-roofed train station in Lake Louise Village was used in the film classic Dr Zhivago. Visit the village across the valley, take a chairlift up Whitehorn Mountain and have lunch at the restaurant.

FRI 3 October - DAY 7: Lake Louise - Banff
Late morning we leave Lake Louise to Banff. We enjoy a comprehensive tour of the Banff region, Canada’s first national park. Crystal blue-green lakes, fresh mountain streams, deep forests and snow-capped mountain peaks are the order of the day.
We visit the landmark Banff Springs Hotel, our home for the next two nights.

SAT 4 October - DAY 8: Banff
Day at leisure in Banff time to explore Canadian wilderness or relax in the fresh alpine air.

SUN 5 October - DAY 9: End of coach tour 
Option A: Those finishing the tour today will be transferred to Calgary Airport for your onward flight.
Option B: Rocky Mountaineer Extension

SUN 5 October – DAY 9: Banff – Kamloops
Early this morning those travelling on the Rocky Mountaineer Rail Extension returning to Vancouver will be taken to the station to board the magnificent, purpose-built, luxury sightseeing train.
Upon arrival at the station, you will check in, board the train and start your rail journey of a lifetime. Today we head west towards the Pacific Coast. This unique daylight service allows us to view some of the most spectacular sights in Western Canada. Our route
departs the Rockies through Kicking Horse Pass, then climbs into the Selkirk Mountains following Rogers Pass. By late afternoon, we are in the arid ranch land of interior British Colombia where we disembark for the night in Kamloops.

MON 6 October – DAY 10: Kamloops - Vancouver 
Early in the morning, your journey continues west towards the Pacific Ocean and the coastal city of Vancouver. On today’s journey, you will again see dramatic changes in scenery, from the desert-like environment of the BC Interior, through winding river
canyons and pristine forests, to the Cascade and Coast Mountains and the lush green fields of the Fraser Valley. Highlights include the steep slopes and rock sheds along the Thompson River and the rushing waters of Hell’s Gate in the Fraser Canyon. Your rail
journey ends on arrival in Vancouver this evening.

OPTION A: Rocky Mountains Explorer - Coach Tour
AMA Queensland dedicated group
27 September – 5 October – nine-day coach tour
Vancouver – Calgary
A$ 9,230 Twin Share per person
A$12,350 Single occupancy

OPTION B: Rocky Mountains Explorer - Coach Tour & Rail
AMA Queensland dedicated group
27 September – 6 October - nine-day coach tour plus Rocky Mountaineer
Vancouver – Banff by Coach Tour and return to Vancouver by Rail

A$12,453 Twin Share per person – Silver Leaf
A$15,573 Single occupancy Silver Leaf
A$13,565 Twin Share per person Gold Leaf
A$16,685 Single occupancy Gold Leaf
OPTION 4:

Rocky Mountaineer Rail -Two days and one night
Pre or post conference

East Bound

  • Vancouver – Banff/Lake Louise departs Monday and Friday
  • Vancouver – Jasper departs Tuesday and Friday

West Bound

  • Banff/Lake Louise – Vancouver departs Wednesday and Sunday
  • Jasper – Vancouver departs Thursday and Sunday

Includes two days onboard Rocky Mountaineer and one night accommodation on route, two breakfasts and two lunches.

 

Bespoke options

The options for pre and post conference tours open up to unlimited possibilities. Contact us to discuss your ideas and receive experienced and trusted advice:

Orbit World Travel

License number: TAG1502   ABN 920 806 296 989

*Tour itinerary subject to final confirmation and changes.

Land package

*  Due to varied delegate departure points, airfares are not included. They can be added in and personalised to your requirements by Orbit World Travel. 
**  Subject to change. 

Registration fees

^    Associate conference participant includes: practice managers, registered nurses, industry professionals, other professionals.
†    Non-conference participant includes: life partners, family members, friends who do not fit within other registration categories.

RESERVATIONS AND PAYMENTS

Your reservation will be confirmed in writing upon receipt of the registration form and deposit of $1,200 per person. Final payment is required by Thursday 26 June 2025.

BOOKING AMENDMENTS

No fees will be charged for changes made prior to final payment. Once final payment has been received, changes to airline reservations are subject to particular airline rules and conditions but a minimum fee of $100 per ticket will apply. Changes to other components of this package will be by request and applicable fees will be advised at that time. Once tickets have been issued, name changes are treated as a cancellation by many airlines, the fee will be on application and will vary based on the airline. Please ensure the booking name matches the passport details exactly.

CANCELLATIONS

Travel insurance is essential and should be requested at the time of registration. Subject to policy conditions, travel insurance will cover cancellation due to unforeseen reasons. Notification of cancellation to Orbit World Travel must be received in writing before any action can be taken. Cancellation of travel package: Cancellation prior to final payment date – loss of deposit; cancellation up to 30 days prior to departure – 50%; cancellation within 30 days of departure – no refund. It is strongly recommended that Travel Insurance be taken out at the time of initial registration. Contact Orbit World Travel for your discounted rate.

PASSPORTS, VISAS

While some exceptions do apply, for those travelling on Australian, New Zealand and UK passports, no visa is required for travel to Canada, however you must hold a Visa Waiver eTA, obtained prior to boarding your flight.
Those travelling to or via the USA may also require a US Visa Waiver ESTA or be holding a valid visa for entry. Please ensure your passport has at least six months validity beyond your intended period of stay and has two full blank adjacent pages. This is the responsibility of the traveller. It is essential that delegates check visa requirements for other destinations and passport types with Orbit World Travel.

PRICE CHANGES

The Orbit World Travel Conference package is quoted in Australian Dollars and is based on exchange rate based on July 2024. The package price is subject to change due to influences outside Orbit World Travel’s control, such as (but not limited to) currency fluctuation, airport taxes, government charges and airline fuel surcharges. Orbit World Travel is a fully accredited member of peak industry bodies IATA and ATAS, and an Associate member of the CT Partners group of companies. These memberships provide our customers surety around our trading practices, standards and consumer protection.

ITINERARY AND SCHEDULES

Although no changes are anticipated, this itinerary may be altered or modified as required without notice or liability of change. Orbit World Travel acting in the capacity of an Agent and cannot be held responsible for the services of operators included in this package.

REGISTRATION OPTIONS

If you do not purchase the land package listed and managed by Orbit World Travel, there will be a surcharge of A$1,000 per person in addition to your registration fee. This is to cover the costs of running an international conference. You will only have access to conference sessions and no access to welcome function, farewell dinner or any other package inclusions. Local optional tours can be purchased at additional cost. We highly recommend talking with Orbit World Travel about your specific travel requests, such as apartments for families and other such variations so your package can be amended to fit your requirements and include social functions and tours. Flights can be booked by own arrangements or with Orbit World Travel,
however some special fares are on offer in conjunction with this package.

PRIVACY

Your details are kept confidential and will not be provided to any other
source without your consent.

PANDEMIC POLICY AND UNFORSEEN CIRCUMSTANCES (INCLUDING COVID-19 POLICY)

During such times as COVID 19 or any other future event where unexpected border closures and travel restrictions may occur, changes may have to apply. Policies like this are outside the control of Orbit World Travel, AMA Queensland and the travel providers. Should there be travel restriction/ban or should the committee have concerns over heightened risk to its members, a decision may be made to alter or cancel this conference. Should a complete cancellation of the conference occur due to any such unforeseen occurrence, we commit to refunding delegates any funds received back from suppliers. Should an alternative new travel date be arranged by the conference planning committee, your payments will be transferred automatically. Alternatively, standard cancellation fees apply. It is strongly recommended that Travel Insurance be taken out at the time of initial registration. Contact Orbit World Travel for your discounted rate.